Hotel Sleeping Room Requirements

  1. Room Blocks
  2. ICANN Staff Block - ICANN contracts approximately 300-425 rooms and pays for room and tax.  Guests are responsible for their incidental charges.
    Courtesy Block - Attendees book their own reservations.  Hotel to determine cut-off date and provide a booking link for ICANN to post on the meeting website.  We require the max number of rooms the hotels will provide.

  3. Rates
  4. Non-commissionable rates inclusive of Internet and breakfast. Some guests will request suites. Please provide pricing for suites. Contracted rates must be guaranteed 3 days prior and 3 days post the contracted block.

  5. Commission
  6. Non-commissionable rates + hotel reward points

  7. Information
  8. ICANN will guarantee total room nights based on cumulative nights (rather than a total of sleeping rooms per night).  ICANN will use up to approximately 425 sleeping rooms on peak nights. ICANN will guarantee a total number of cumulative room nights and will not be restricted to a minimum number of rooms per night. Cancellations and no shows are to be penalized with a one-night charge. Name and date changes are to be allowed without penalties.

  9. Estimated Room Pick up
Community Forum: ICANN Staff Block (Contracted)
 Week Prior to the MeetingOfficial Meeting Dates   
DayMonTueWedThuFriSatSunMonTueWedThuFriSatTotal
ROH15379728238741241241241241233785253325
Suite0313131313131313131350125
Total1540110295400425425425425350902553030 [5]

Community Forum: Courtesy Block (Non-Contracted) Hotel to determine cut-off date. Attendees book reservations online.
 Week Prior to the MeetingOfficial Meeting Dates   
DayMonTueWedThuFriSatSunMonTueWedThuFriSatTotal

Combination of all room types

00501001502003503503503001005002000

We would be pleased to take up to 775 rooms on peak nights if the hotel is able to accommodate this.


Policy Forum: ICANN Staff Block (Contracted)
 Week Prior to the MeetingOfficial Meeting Dates    
DayMonTueWedThuFriSatSunMonTueWedThuFriSatSunTotal
ROH00914326223729729729723755001537
Suite0011313131313131350088
Total001015357525031031031025060111625 [5]

Policy Forum: Courtesy Block (Non-Contracted) Hotel to determine cut-off date. Attendees book reservations online.
 Week Prior to the MeetingOfficial Meeting Dates    
DayMonTueWedThuFriSatSunMonTueWedThuFriSatSunTotal

Combination of all room types

00005010015035035035020050001600

We would be pleased to take up to 660 rooms on peak nights if the hotel is able to accommodate this.


Annual General Meeting: ICANN Staff Block (Contracted)
 Week Prior to the MeetingOfficial Meeting Dates   
DayMonTueWedThuFriSatSunMonTueWedThuFriSatSunTotal
ROH15379728238741241241241241241233785253737
Suite031313131313131313131350138
Total154011029540042542542542542542535090253875 [5]

Annual General Meeting: Courtesy Block (Non-Contracted) Hotel to determine cut-off date. Attendees book reservations online.
 Week Prior to the MeetingOfficial Meeting Dates   
DayMonTueWedThuFriSatSunMonTueWedThuFriSatSunTotal

Combination of all room types

0055115175230400400400400400345115553090

We would be pleased to take up to 825 rooms on peak nights if the hotel is able to accommodate this.

 

[5] The number of rooms per night is based on past history. All attendees make their own travel arrangements, therefore arrival and departure dates may vary.