Hotel Sleeping Room Requirements

  1. Room Blocks
  2. ICANN Staff Block - ICANN contracts approximately 300-425 rooms and pays for room and tax.  Guests are responsible for their incidental charges.
    Courtesy Block - Attendees book their own reservations.  Hotel to determine cut-off date and provide a booking link for ICANN to post on the meeting website.  We require the max number of rooms the hotels will provide.

  3. Rates
  4. Non-commissionable rates inclusive of Internet and breakfast. Some guests will request suites. Please provide pricing for suites. Contracted rates must be guaranteed 3 days prior and 3 days post the contracted block.

  5. Commission
  6. Non-commissionable rates + hotel reward points

  7. Information
  8. ICANN will guarantee total room nights based on cumulative nights (rather than a total of sleeping rooms per night).  ICANN will use up to approximately 425 sleeping rooms on peak nights. ICANN will guarantee a total number of cumulative room nights and will not be restricted to a minimum number of rooms per night. Cancellations and no shows are to be penalized with a one-night charge. Name and date changes are to be allowed without penalties.

  9. Estimated Room Pick up
MEETING A: ICANN Staff Block (Contracted)
  Week Prior to the Meeting Official Meeting Dates      
Day Mon Tue Wed Thu Fri Sat Sun Mon Tue Wed Thu Fri Sat Total
ROH 15 37 97 282 387 412 412 412 412 412 337 85 25 3325
Suite 0 3 13 13 13 13 13 13 13 13 13 5 0 125
Total 15 40 110 295 400 425 425 425 425 350 90 25 5 3030 [5]

MEETING A: Courtesy Block (Non-Contracted) Hotel to determine cut-off date. Attendees book reservations online.
  Week Prior to the Meeting Official Meeting Dates      
Day Mon Tue Wed Thu Fri Sat Sun Mon Tue Wed Thu Fri Sat Total

Combination of all room types

0 0 50 100 150 200 350 350 350 300 100 50 0 2000

We would be pleased to take up to 775 rooms on peak nights if the hotel is able to accommodate this.


MEETING B: ICANN Staff Block (Contracted)
  Week Prior to the Meeting Official Meeting Dates        
Day Mon Tue Wed Thu Fri Sat Sun Mon Tue Wed Thu Fri Sat Sun Total
ROH 0 0 9 14 32 62 237 297 297 297 237 55 0 0 1537
Suite 0 0 1 1 3 13 13 13 13 13 13 5 0 0 88
Total 0 0 10 15 35 75 250 310 310 310 250 60 1 1 1625 [5]

MEETING B: Courtesy Block (Non-Contracted) Hotel to determine cut-off date. Attendees book reservations online.
  Week Prior to the Meeting Official Meeting Dates        
Day Mon Tue Wed Thu Fri Sat Sun Mon Tue Wed Thu Fri Sat Sun Total

Combination of all room types

0 0 0 0 50 100 150 350 350 350 200 50 0 0 1600

We would be pleased to take up to 660 rooms on peak nights if the hotel is able to accommodate this.


MEETING C: ICANN Staff Block (Contracted)
  Week Prior to the Meeting Official Meeting Dates      
Day Mon Tue Wed Thu Fri Sat Sun Mon Tue Wed Thu Fri Sat Sun Total
ROH 15 37 97 282 387 412 412 412 412 412 412 337 85 25 3737
Suite 0 3 13 13 13 13 13 13 13 13 13 13 5 0 138
Total 15 40 110 295 400 425 425 425 425 425 425 350 90 25 3875 [5]

MEETING C: Courtesy Block (Non-Contracted) Hotel to determine cut-off date. Attendees book reservations online.
  Week Prior to the Meeting Official Meeting Dates      
Day Mon Tue Wed Thu Fri Sat Sun Mon Tue Wed Thu Fri Sat Sun Total

Combination of all room types

0 0 55 115 175 230 400 400 400 400 400 345 115 55 3090

We would be pleased to take up to 825 rooms on peak nights if the hotel is able to accommodate this.

 

[5] The number of rooms per night is based on past history. All attendees make their own travel arrangements, therefore arrival and departure dates may vary.