Sponsorship Opportunities

INTERESTED IN SPONSORING ICANN57?

Please contact our team to learn more about the opportunities to sponsor the upcoming meeting in Hyderabad.

DEADLINE: MONDAY, 3 OCTOBER 2016
SIGN UP NOW!

ICANN Public Meetings are one of the largest international conferences of the online world with over 2000 participants from 150 countries around the globe. Game-changing developments, such as the deployment of new domain extensions, and the emergence of disruptive and creative business models are enabled by decisions taken at ICANN Public Meetings.

And it’s not just for techies! Representatives from the global business community, governments, industry insiders, and many other contributors whose work affects the future of the global Internet will attend.

ICANN Public Meeting Sponsorship opens the door to this select and sophisticated audience. We encourage you to take advantage of this unique opportunity to participate as a sponsor. Choose a package that meets your particular marketing objectives, or talk with our staff about creating a marketing program that is uniquely yours.

Our Platinum Sponsorship Package includes the following:

• NEW! Preferred Hotel Room Block - Five (5) preferred guestrooms at the conference venue or main hotel will be reserved for your use during the official conference dates (sponsor pays for rooms).
• Meeting Room Access – Use of a meeting room in the conference venue or main hotel will be provided for your use during the official conference dates. (Room may be provided in the form of a converted hotel room)
• Exhibit Booth Space - A 3 x 3 m (10 x 10 ft) exhibit booth space (Note:  Booth dimensions may vary slightly to meet venue requirements)
• NEW! Premium Booth Upgrade Option - Double the size of your booth to 3 x 6 m (10 x 20 ft) booth space at no additional cost. (Space is limited! Please contact us for availability)
• Main Stage Backdrop - Your company logo will be prominently featured on the main stage backdrop.
• Digital Signage – Your logo will be included in the digital signage that plays on continuous loops in high-traffic areas throughout the conference venue.
• Registration Bag Insert –Place up to five (5) of your company’s promotional items in the official meeting bag.
• NEW! Online Visibility with Company Profile– Acknowledgement of your company’s sponsorship, with your logo, company profile (provided by sponsor) and a link to your website, will be prominently displayed on official meeting website.
• License to use the “Official Sponsor" Meeting Logo in connection with promotion of your conference sponsorship and participation.
• NEW! Exclusive Sponsorship Opportunity of the Registration Bag (Cost of item additional, please contact us for details.)

Our Gold Sponsorship Package includes the following:

• NEW! Meeting Room Access - Priority access to sign up for a meeting room at the conference venue. (Space is limited! Day/time and room size are subject to availability, and may be provided in the form of a converted hotel room)
• Exhibit Booth Space - A 3 x 3 m (10 x 10 ft) exhibit booth space (Note:  Booth dimensions may vary slightly to meet venue requirements)
• NEW! Premium Booth Upgrade Option - Double the size of your booth to 3 x 6 m (10 x 20 ft)  booth space for USD $10,000. (Space is limited! Please contact us for availability)
• Main Stage Backdrop - Your company logo will be prominently featured on the main stage backdrop.
• NEW! Digital Signage – Your logo will be included in the digital signage that plays on continuous loops in high-traffic areas throughout the conference venue.
• Registration Bag Insert –Place up to four (4) of your company’s promotional items in the official meeting bag.
• Online Visibility – Acknowledgement of your company’s sponsorship, with your logo and a link to your website, will be prominently displayed on official meeting website.
• License to use the “Official Sponsor" Meeting Logo in connection with promotion of your conference sponsorship and participation.

Our Silver Sponsorship Package includes the following:

• Exhibit Booth Space - A 3 x 3 m (10 x 10 ft) exhibit booth space. (Note: Booth space may vary slightly depending on the venue)
• NEW! Premium Booth Upgrade Option - Double the size of your booth to 3 x 6 m (10 x 20 ft) for USD $12,500. (Space is limited! Please contact us for availability)
• Main Stage Backdrop - Your company logo will be prominently featured on the main stage backdrop
• Registration Bag Insert - Place up to three (3) of your company’s promotional items in the official meeting bag.
• Online Visibility – Acknowledgement of your company’s sponsorship, with your logo and a link to your website, will be prominently displayed on official meeting website.
• License to use the “Official Sponsor" Meeting Logo in connection with promotion of your conference sponsorship and participation.

Our Bronze Sponsorship Package includes the following:

• Registration Bag Insert – Get the attention of all attendees by placing up to two (2) of your company’s promotional items in the official meeting bag.
• Online Visibility – Acknowledgement of your company’s sponsorship, with your logo and a link to your website, will be prominently displayed on official meeting website.
• License to use the “Official Sponsor" Meeting Logo in connection with promotion of your conference sponsorship and participation.

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STANDARD PACKAGES BENEFITS COMPARISON CHART

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NEW! EXCLUSIVE SPONSORSHIP OPPORTUNITIES

Be the first to greet our attendees as they arrive on day one (Sunday) of the event with the Welcome Drink Sponsorship at registration. Exhibitor will have the exclusive opportunity to display brochures and will receive signage by registration in the conference area.

• Exhibitor is responsible for cost of beverage and all marketing and promotional materials
• Sponsor signs provided by ICANN.

Make the first impression with your brand on the hotel key cards at the main hotel for attendees during the event. Simple and effective, branded hotel room keys put your company logo in attendees' hands multiple times throughout the event.

• Artwork to be provided by Sponsor.
• ICANN is responsible for cost of hotel key card production.

Capture the attention of thousands as attendees wear your company’s name around their necks and are seen throughout the entire event. This invaluable marketing item will be offered to each and every attendee as they pick up their badge.

•   Artwork to be provided by Sponsor.
• ICANN is responsible for production of lanyards.

Even after the event ends; your brand visibility continues when you showcase your company logo on the official meeting t-shirt distributed to all attendees at registration. 

• Artwork to be provided by Sponsor.
• ICANN is responsible for production of t-shirt.

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NEW!  ADD-ON MARKETING & PROMOTIONAL OPPORTUNITIES

Get the attention of our delegates by placing one of your company’s promotional items in the official bag distributed to all attendees upon check-in at registration.

• Exhibitor is responsible for promotional item (all materials subject to approval).

Work with our team to create your very own Happy Hour at the conference venue. Brand a section of the bar, or provide promotional items such as coasters, napkins or glasses (subject to venue approval). Sponsor will work directly with ICANN staff to determine provisions of happy hour pricing and plans. Day and time will be confirmed based on venue commitments.

• Sponsor is responsible for all marketing materials, and any beverage-related costs.

Showcase your company logo and product information on banners, elevators, column wraps, floor or window clings throughout the meeting venue. Contact us for availability and pricing.

Host your own coffee break right in the conference area. Sponsors will have the opportunity to display marketing materials and signage, or supply promotional items such as coasters or napkins for the break.

• Exhibitor is responsible for providing all sponsorship materials.
• Coffee break is provided by ICANN.

Take this opportunity to market your company and leave a lasting impression with conference attendees as we wrap up with a cocktail to celebrate all of our achievements. Display your company’s literature and signage during the cocktail event.

• Exhibitor is responsible for providing all sponsorship materials.
• Cocktails provided by ICANN.

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SPECIAL RATES AND DISCOUNTS

• All nonprofit organizations will be eligible to save 25% on published rates for Platinum, Gold, Silver and Bronze sponsorship packages. Nonprofits must be recognized as charitable organizations in their respective countries in order to be eligible.

• Combine a standard sponsorship package with an Exclusive or Add-on Marketing and Promotional Opportunities for a 10% discount on package rates. (Offer does not apply to Registration Bag insert add-on.)

Discounts may not be combined. All sponsorship rates and discounts subject to change.

SIGN UP NOW!

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SPONSORSHIP BENEFIT GUIDELINES

Exhibit Space
Booth Dimensions:  Unless constricted by space or other limitations, standard booth is:
- 3 x 3 m (10 x 10 ft) Hardwall Booth with PVC panels consisting of 2.4 m (8 ft) high backwall
- Sidewall no higher than 1.05 m (3.5 ft)

Exhibit Packages include:
One-line ID sign
One (1) approx. 6’ skirted table
Two (2) side chairs
Power connections
Wireless Internet

Floor Plan: All dimensions and locations shown on the official floor plan are believed, but not warranted to be accurate. Furthermore, ICANN reserves the right to make such modifications to the official floor plans as may be necessary to meet the needs of the exhibitors and the conference program.

Space Assignments:  Space assignments will be made by ICANN in its sole and absolute discretion and will be made according to level of sponsorship on a first-come, first-served basis, and wherever possible, exhibitors will be assigned one of their location preferences.

Display Arrangement: All exhibitors must adhere to booth display guidelines provided by ICANN in the exhibitor services manual (ESM).

Displays and graphics may not interfere with attendee line of sight for neighboring booths. Such items in the front half of a linear booth may not exceed 4 ft. in height. 
Sound presentations, slides or movies will be permitted if turned to conversational levels, and if not objectionable to other exhibitors. Sound from any and all audio presentations must not carry beyond the immediate area of the display or exceed 85 decibels.

Use of Space: No exhibitor shall sublet, assign, sell, or allow to be used, all or any part of the exhibit space allotted to it, without express, prior, written approval from ICANN.

All signs, advertising, literature and other promotional material must be related directly to the exhibitor’s name, product and service as set forth and approved in the agreement.

Exhibitor Representatives

Exhibitor representatives wearing distinctive costumes, or carrying banners or signs separately, or as part of their apparel, must remain in their own booths.

Common Areas

Aisle space shall not be used for exhibit purposes, display signs, solicitation, or distribution of promotional materials. ICANN in its sole discretion also prohibits non-approved publications and/or advertising in any of the common public spaces on the premises of the meeting facilities or in the lobbies or hallways of the hotels.

Logo Placement

The vertical placement of sponsor logos will be made according to level of sponsorship on a first-come, first-served basis.

Registration Materials

• Only ICANN sponsors will be able to distribute promotional materials at the meeting. All materials will be reviewed to ensure that they do not disparage anyone, including ICANN, its supporting organizations, community members or any of the event sponsors.  For pre-approval, please email a PDF of item(s) to meeting-sponsorship@icann.org.
• Promotional materials should clearly represent the official ICANN Meeting Sponsor, and not a 3rd party.
• Shipping instructions for registration materials will be provided to all sponsors no later than twenty-five (25) days prior to the delivery deadline.
• All registration materials must be delivered to the designated shipping address no later than five (5) days prior to the start of the conference. This generally falls on a Tuesday the week before the event.
• Materials must be ready for insertion into the registration bags. ICANN is not responsible for folding brochures or sorting and folding t-shirts. (If sending a t-shirt, it is suggested to provide one size for all and if possible, shirts should be folded and individually wrapped for easy insertion into the bags.) 

CONTACT US TODAY TO LEARN MORE!

For rates and availability email meeting-sponsorship@icann.org or CLICK HERE TO SIGN UP NOW!

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