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Meeting Selection Criteria: Appendix A

Hotel Sleeping Room Requirements

  1. Room Blocks
    2. ICANN Staff Block - ICANN contracts approximately 300-425 rooms and pays for room and tax.  Guests are responsible for their incidental charges.
    Courtesy Block - Attendees book their own reservations.  Hotel to determine cut-off date and provide a booking link for ICANN to post on the meeting website.  We require the max number of rooms the hotels will provide.
  2. Rates
    3. Non-commissionable rates inclusive of Internet and breakfast. Some guests will request suites. Please provide pricing for suites. Contracted rates must be guaranteed 3 days prior and 3 days post the contracted block.
  3. Commission
    4. Non-commissionable rates + hotel reward points
  4. Information

    5. ICANN will guarantee total room nights based on cumulative nights (rather than a total of sleeping rooms per night).  ICANN will use up to approximately 425 sleeping rooms on peak nights. ICANN will guarantee a total number of cumulative room nights and will not be restricted to a minimum number of rooms per night. Cancellations and no shows are to be penalized with a one-night charge. Name and date changes are to be allowed without penalties.

  5. Estimated Room Pick up

Community Forum: ICANN Staff Block (Contracted)[5]

An image depicting the room pick up for community meetings


Community Forum: Courtesy Block (Non-Contracted) Hotel to determine cut-off date. Attendees book reservations online.

An image depicting the room pick up for community meetings

We would be pleased to take up to 775 rooms on peak nights if the hotel is able to accommodate this.

Policy Forum: ICANN Staff Block (Contracted)[5]

An image depicting the room pick up for policy meetings


Policy Forum: Courtesy Block (Non-Contracted) Hotel to determine cut-off date. Attendees book reservations online.

An image depicting the room pick up for policy meetings

We would be pleased to take up to 660 rooms on peak nights if the hotel is able to accommodate this.

Annual General Meeting: ICANN Staff Block (Contracted)[5]

An image depicting the room pick up for agm meetings


Annual General Meeting: Courtesy Block (Non-Contracted) Hotel to determine cut-off date. Attendees book reservations online.

An image depicting the room pick up for agm meetings

We would be pleased to take up to 825 rooms on peak nights if the hotel is able to accommodate this.

 

[5] The number of rooms per night is based on past history. All attendees make their own travel arrangements, therefore arrival and departure dates may vary.